If you’re a wedding DJ or any type of entertainer who often is sending out Statements of Work or initial project estimates and collecting deposits for services that you’ll be providing, you’ve likely struggled to keep track of the the work orders (and wedding dates) as well as the deposits themselves. Maybe you get the statement of work signed, but then getting the actual deposit gets forgotten—until the wedding is over and you realize you never got paid, or you’re missing the first fifty percent of your paycheck!
There’s a simple solution: Google Forms, combined with the Payable Add-On.
Using Google Forms and Sheets to keep track of your different contracts and statements of work lets you copy and tweak SOWs as needed for different wedding clients while creating a simple, streamlined page that showcases your vibe with images. It also allows you to take song requests from the bride and groom for all of those dances (as well as their ‘absolutely not’ playlist so you know to skip the Electric Slide). And using the Payable add-on allows you to get paid in the same place, with a seamless checkout experience.
It’s the perfect one-stop setup for a DJ who’s struggling to keep up with paperwork and bookkeeping, but who isn’t ready for a full website overhaul or pricey accounting services.
You can even upload an image of your finalized SOW, and add cancellation and refund details in the event that the bride gets cold feet. You can also set up subscription-style payments if your prices are high enough that most people working with you prefer breaking up their payments into several installments rather than one deposit and a final payment.
With this free Form template, you can simply make a copy of the Form and tweak it to your specific wedding work order, toggle on the Payable add-on, and start collecting info and getting paid in minutes: